A spreadsheet is free, instant, and genuinely fine for your first twenty leads. It stops working the day a follow-up slips because nothing reminded you, or two people need to edit it at once.
| XtremeCRM | Spreadsheets | |
|---|---|---|
| Price | Free to start, $9.99/mo after | Free |
| Time to your first lead | About a minute | SecondsSpreadsheets wins this one |
| Reminds you to follow up | Automations fire on stage, status, tag, or time sitting in a stage | Nothing reminds you |
| Collects leads from your website | Hosted public form, writing straight into your pipeline | No |
| Two people working at once | Built for it, with per-role permissions | Possible, with conflicts and overwritten cells |
| Matching buyers to a deal | Graded A+ to C on geography, budget and property type | You do it by eye |
| History of who changed what | Every change written to an audit log | Version history, if you remember to look |
| Ad-hoc analysis | Export to CSV and analyse elsewhere | Pivot tables, instantly, however you likeSpreadsheets wins this one |
| Works with no internet | No | Yes, with a desktop appSpreadsheets wins this one |
Last reviewed AUG 28, 2026
If you are working fewer than about twenty leads, on your own, with a system you already trust, a spreadsheet is not costing you anything and switching is a distraction. It is also genuinely better for one-off analysis: pivoting six months of closed deals to find where your best margins came from is a spreadsheet's job, not a CRM's. Export from XtremeCRM whenever you want to do exactly that.
The free plan covers 20 leads and 5 buyers. No card, and your data exports as CSV whenever you want it back.
Start freeYes. CSV import maps your columns onto lead fields, and buyers come across the same way.
The free plan covers 20 leads and 5 buyers. Those are lifetime totals rather than a monthly allowance, so deleting a lead does not hand the room back. Paid is $9.99 a month, or $59.99 a year.
Any time, as CSV, including any custom fields you have added.
No. Most people import their active leads and leave closed deals in the spreadsheet as an archive.